Terms and Conditions

These are our terms and conditions as of 24/11/2025. A copy of these terms and conditions will be sent with every booking.

We strongly advise that people take out Wedding or Event Insurance!

1) You have a 14 day cooling off period from the date that this contract is signed or deposit paid in which you can cancel this contract and receive a full refund for any monies paid. If this is a revised booking contract then the original contract will stand if this one is cancelled within the cooling off period. ​
2) Just Dance Floors LTD Company Number *********
3) This agreement is governed by the laws of England and Wales



4 –  Booking

4a) Any event with a start date of less than 60 days from booking contract being sent will be required to pay in full
4b) You must electronically sign the booking contract that will be emailed to you. This will register the time, date and IP address used for the electronic signature. Without a signed booking contract your booking will not be confirmed. Should you wish to make any changes to your booking we will send a revised booking contract if we agree to the changes this additional booking contract must also be signed
4c) We will provisionally hold the date for 24 hours of us sending out the booking contract. However in that time if we have another booking request we will give you first refusal on confirming the provisionally booking that you have with us. If we do not get a response or you do not confirm we reserve the right to release your provisional booking and send the booking contracts to the other interested party
4d) It is the clients responsibility to inform us of any specific details on access if the function room is not on the ground floor. Failure to do so may result in us not having adequate time to install or dismantle the equipment it the specified times.  
Booking

4i – Public Client Booking Conditions
4ia) A non refundable 25% deposit is required to secure your booking with the balance due 28 days before event date
4ib) If cancelled within 90 days of event date then full payment is required
4ic) If cancelled with more than 90 days to event date then only monies paid shall be lost
4id) By paying the booking fee you are agreeing to our Ts & Cs. Without the booking fee being paid the booking will not be guaranteed under any circumstances

4ii – Trade Booking Conditions
4iia) Nil deposit to be paid at time of booking but a signed booking contract is required. The Balance is due 28 days before event date
4iib) If cancelled within 90 days of event date then full payment is required
4iic) If cancelled with more than 90 days to event date then 25% of original fee to be paid
4iid) Any discounts offered on all bookings can be removed if any payments are late or refusal to pay cancellation costs

4iii – Account
4iiia) Nil deposit to be paid at time of booking but a signed booking contract is required. The Balance is due within the specified payment period listed on the contract. This is payment period is from event date not invoice date. 
4iiib)If cancelled within 60 days of event date then full payment is required
4iiic) Any discounts offered are subject to payment within the payment terms specified on each invoice. This can be 7 days, 14 days or 30 days from EVENT DATE (not invoice date). Payments received after this will automatically forfeit any and all discounts offered and original fee will be due. If the event spans multiple dates the payment date will be calculated from the first day of the event. If payment is not received with the time scale specified a £50 late fee will automatically be added
4iiid) In the event that payment is not received within the payment terms we will automatically pursue the debt owed through legal channels such as debt collectors and court action and charge a rate of 8% interest plus any and all additional costs required by us to collect monies due
4iiie) If payment is not received within the payment terms then the client will automatically have any discounts removed from current and future events. We will no longer accept payment after the event and client type will be changed to either public or trade

5 – Just Dance Floors Cancelling
5a) We reserve the right to cancel your booking for any but not limited to the following reasons –

*We believe the venue to be unsafe or unsuitable
*If there is illegal activity at the event
*Where our equipment is at risk
*Where our staff are at risk
*Where the use of our equipment is unsafe which can potentially lead to damage to the equipment, venue or injury/death to you, your guests, other other suppliers or the public

5b) If we cancel for and of these reasons we will not issue any refunds
5c) If for circumstances beyond our control we are unable to attend and an alternative supplier can not be sourced then a full refund will be issued within 1 calendar month from the acknowledgement that the refund will be issued. This includes but is not limited to extreme weather or acts of terrorism. This will be processed in the same means as to which it had been paid. Under no circumstances will we refund to a different person or to a different card than to which it was paid

6) Postponement
6a) Any postponement request is at the sole discretion of Just Dance Floors
6b) There may be additional costs due to change in pricing structure, change of day, change of staff, or any additional business costs associated with a date change
6c) If a postponement is agreed upon then cancellation date / terms  will remain in relation to the original date 
6d) If a postponement is agreed then a total of 50% of the original balance amount will be due on the date of original balance payment date
6e) Postponement may require change in staff or substitution of equipment to an alternative

7 – Damage
7a) The client is liable for any damages or loss to Just Dance Floors equipment by themselves, guests and anyone else in attendance at the event
If any of our equipment is damaged or lost then not only will there be repair/replacement costs but also hire costs to cover the period of which Just Dance Floors is without the damaged or lost equipment
7b) The Client is responsible for ensuring all other suppliers and venue carry full Public Liability Insurance, if any damaged is caused to our equipment by a supplier than is uninsured then the client shall be responsible for all costs

8 – Installation and Collection

8a) When the initial booking is made a time will be noted for the set up and collection of any equipment. This should be as accurate a time as possible as we may not be able to accommodate any changes to these times at a later date. If you do require a change in time please contact us as soon as possible. If we are unable to accommodate the change in time and you wish to cancel no refunds will be given
8b) The set up time stated in the booking contract is the minimum amount of the time required once the area for the equipment is clear and the equipment is in the room. We can not be held responsibly for any delays in the set up when we take longer than the approximate quoted length of time. Please ensure that we have clear access from unloading to the function room and the room is clear of guests and obstacles as quickly as possible so that we can set up in a quick and safe manner
8c) When we are on site to set up we do allocate a small amount of time for any delays your wedding or event may experience. However we may have a limited window in which to set up due to other bookings. In the event that your wedding or events over runs and is believed that the delays would impact on other bookings on the day we reserve the right to leave the venue without installing. If this does happen we will not issue a refund. If we are able to stay on site when there are extended delays and waiting we may charge a waiting fee per crew person on site
8d) Please ensure that your event finishes at the agreed time. If for any reason your event runs over we reserve the right to charge waiting time for crew. We also reserve the right to charge additional costs if other collections/ installs are affected by the un-agreed change in times
8e) For any equipment we need to suspend or hang we will require suitable fixing points at the venue, these can be hooks, beams or any other secure fixing points. In the event that the venue does not have these, we can use temporary fixings which are designed not to damage walls/ ceilings in anyway. However we can not be held responsible for any of the temporary fixings failing as there are many factors which can influence these which we are unable to trial before arriving at the venue
8f) UNDER NO CIRCUMSTANCES – are venue staff, other suppliers, yourselves or guests aloud to move, alter, change or use our equipment unless expressed in written confirmation prior to the wedding or event. If we believe that anyone has or will do this to any of our equipment we reserve the right to remove the equipment from the venue irrespective if the event has finished. No refunds will be issued if we remove the equipment early

9 – Our Staff
9a) Our staffs wellbeing is of the upmost importance to us so under no circumstances will we tolerate violence or abuse to our staff either at the event or prior to the event. If this does happen the event will immediately be cancelled. No refund shall be issued
9b) Soft Drinks are to be provided to all Just Dance Floors Staff for the duration of the event. Food will also be required when staff are on site for greater than 4 hours. This is calculated from the time they arrive on site to the time they leave
9c) We take every effort to ensure that your specified staff are in attendance, we always have additional staff on Stand by in the event that your original staff can not attend

10 – Our Equipment
10a) Dance Floors – Due to the outside influences that dance floors are subject to throughout an event we are unable to guarantee 100% LED reliability through the entirety of an event. There are many factors which can disrupt the dance floors which include but not limited to excess spillages of drinks, static, movement of dance floor due to uneven floors. . The dance floor will be in full working condition when installed but no further responsibility for any failures throughout an event will be accept
10b) Tables and chairs or any other furniture are not to be place on top of our dance floors without prior consent from us
10c) It is the clients responsibility to ensure that any Equipment is suitable for their purpose
10d) All Equipment supplied is regularly PAT tested by a competent person
10e) The client shall be responsible at all times to arrange the proper supply of electricity for use with the equipment
10f) The client is responsible to the Owner from the commencement of the hiring for the safekeeping of the equipment and for its use in a proper manner
10g) At the end of the hire, the client must return the Equipment to the Owner (fair wear and tear excepted) in the same condition as at the commencement of the hire


11 – General
11a) Nothing in these terms and conditions shall make the Owner liable for any consequential loss to the Customer including any expense, liability, loss, claim or proceeding whatsoever caused by or arising out of the late delivery, non-delivery, unsuitability, incompatibility or any breakdown
11b) If any of the above terms shall be held to be invalid such invalidation shall not affect the validity of the remainder
11c) No client, company, customer, person, staff member or other crew person may approach any of our staff for direct work without the express permission of Just Dance Floors.
11d) By signing this booking contract you accept that this terms become applicable to any other events you currently have booked with us. 
11e) These are the terms and conditions of Just Dance Floors and by signing this contract, by paying a deposit or by account/trade customers acknowledging a booking in written form you agree to abide by them