This is one of the most common questions we get when couples and event organisers are budgeting for a dance floor hire — do the prices include delivery, setup, and collection?
The short answer is: sometimes, but often they’re priced separately. Here’s why.
How Dance Floor Hire Pricing Usually Works
As a general rule, when booking a dance floor hire you’ll usually see two separate costs:
- The dance floor hire cost
- The delivery, setup, and collection cost
This is completely normal within the events industry and helps keep pricing fair and transparent.
1. The Dance Floor Hire Cost (Fixed Price)
The hire cost of a dance floor is typically a fixed price, based on:
- The size of the dance floor
- The type of dance floor (for example: white, black & white, LED, wooden)
No matter where or when your event takes place, the cost of the dance floor itself stays the same for that size and style. A 16ft white dance floor costs the same whether it’s installed locally or further afield.
This makes it easy to compare dance floor options and choose the right style for your event.
2. Delivery, Setup & Collection Costs (Variable)
Delivery and setup costs are priced separately because they can vary significantly depending on the details of your event.
Some of the main factors that affect delivery costs include:
Venue Location
How far is the venue from our office or depot?
A local venue will naturally cost less to service than one further away due to fuel, travel time, and staffing. See our coverage area for our range of dance floors
Setup & Collection Times
Flexible timings can reduce costs.
If we have a large setup window, we can often combine your installation with other events. However, if setup or collection times are very specific or late at night, this may require a dedicated vehicle and crew, which increases costs.
Venue Access
Access makes a big difference.
For example:
- Ground-floor rooms close to parking are quick and efficient
- Venues on upper floors with no lift, long corridors, or stairs require more time and manpower
More labour means higher setup costs.
Why Are These Costs Kept Separate?
Keeping hire and delivery costs separate ensures:
- Fair pricing for each customer
- You only pay for the logistics your event actually requires
- Clear, transparent quotes with no hidden fees
It also means you can easily adjust your quote by changing timings, locations, or access arrangements if needed.
So, Do Dance Floor Hire Prices Include Delivery?
Sometimes companies offer all-inclusive packages, but in most cases:
- The dance floor hire price is fixed
- Delivery, setup, and collection are quoted separately
Always check what’s included in your quote so there are no surprises.
Get an Accurate Dance Floor Hire Quote
The best way to get an accurate price is to provide:
- Venue name and location
- Event date
- Preferred setup and collection times
- Any known access details
This allows us to give you a clear, honest quote tailored to your event.
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